The Problem
Why teams leave Wrike
Resource management only on Business+ tier
Proofing and approvals require add-ons
Complex pricing with multiple tier-locked features
Steep learning curve for non-power users
Limited customization without Enterprise tier
What We Build Instead
Your custom project management tool
Project management with built-in resource allocation
Proofing and approval workflows for creative teams
Custom dashboards and real-time reporting
Gantt charts, boards, and workload views
Cross-project dependencies and portfolio oversight
The Math
Wrike vs. custom build
Based on 50 seats at $25/seat/month, with ~10% annual SaaS price increases.
Keep paying Wrike
Build with 86 SaaS
3-year savings with 50 seats
$6,000
12% less than Wrike
Pricing Breakdown
Wrike tier pricing vs. one-time custom build
Compare what you pay per seat across Wrike's tiers against a single investment in software you own forever.
| Tier | Monthly/Seat | Annual/Seat | Key Features |
|---|---|---|---|
| Team | $10/mo | $10/mo | Task management, Board & Gantt views, 200 automations/month, Cloud storage integrations |
| Business | $25/mo | $25/mo | Resource management, Proofing & approvals, Custom fields, 1,000 automations/month |
| Enterprise | $35/mo | $35/mo | Advanced reporting, Custom workflows, Locked spaces, SAML SSO |
| Pinnacle | $45/mo | $45/mo | Advanced analytics, Budgeting, Job roles, Bookings |
| Custom Build by 86 SaaS | $20,000–$40,000 one-time | $0/seat | Unlimited users, full ownership, no recurring fees |
Migration Timeline
From Wrike to ownership — week by week
A structured migration plan to move off Wrike in 5-9 weeks with zero downtime.
Discovery & Audit
1 weekMap Wrike projects, custom workflows, proofing processes, and resource management configurations.
Architecture & Design
1-2 weeksDesign project platform with resource allocation, proofing workflows, and portfolio oversight.
Core Development
2-4 weeksBuild project management, resource allocation, proofing system, Gantt charts, and custom dashboards.
Data Migration & Testing
1-2 weeksMigrate projects, tasks, dependencies, and approval workflows from Wrike. Verify resource allocations.
Deployment & Training
1 weekDeploy platform, configure proofing workflows, train creative and PM teams.
Total build time
5-9 weeks
Feature Comparison
What you keep, what you skip, and why
A transparent comparison of Wrike features vs. your custom-built alternative.
| Feature | Wrike | Custom Build | Notes |
|---|---|---|---|
| Project & Task Management | |||
| Gantt Charts & Timelines | |||
| Resource Management | |||
| Proofing & Approvals | |||
| Custom Dashboards | |||
| Workflow Automation | Unlimited — no monthly quotas | ||
| Cross-Project Dependencies | |||
| Portfolio Oversight | |||
| Custom Fields | |||
| Wrike Analyze | Replaced by built-in advanced analytics | ||
| Marketplace Add-ons | All features built in — no add-on costs | ||
| Data Ownership | Your infrastructure, full data control |
Your custom build focuses on the features your team actually uses — typically 15-20% of what Wrike offers — built exactly for your workflow.
How It Works
From Wrike to ownership in 5-9 weeks
Free Audit
We analyze your Wrike usage and identify exactly which features your team actually uses.
Scope & Build
We build your custom project management tool with only the features you need. 5-9 weeks.
Deploy & Migrate
We deploy to your infrastructure, migrate your data from Wrike, and train your team.
You Own It
Full source code, documentation, and optional maintenance retainer. No vendor lock-in. Ever.