The Problem
Why teams leave Pipedrive
Essential features locked behind higher tiers
Email integration and automation cost extra
Limited reporting without Enterprise plan
Per-seat pricing grows with every new hire
API rate limits restrict custom integrations
What We Build Instead
Your custom crm & sales tool
Visual pipeline management built for your sales process
Built-in email tracking and automated sequences
Custom deal stages and qualification criteria
Real-time reporting dashboards
Unlimited users — no per-seat costs
The Math
Pipedrive vs. custom build
Based on 30 seats at $49/seat/month, with ~10% annual SaaS price increases.
Keep paying Pipedrive
Build with 86 SaaS
3-year savings with 30 seats
$25,587
44% less than Pipedrive
Pricing Breakdown
Pipedrive tier pricing vs. one-time custom build
Compare what you pay per seat across Pipedrive's tiers against a single investment in software you own forever.
| Tier | Monthly/Seat | Annual/Seat | Key Features |
|---|---|---|---|
| Essential | $14/mo | $12/mo | Deal management, Contact management, Activity tracking, Data import/export |
| Advanced | $34/mo | $25/mo | Email sync & templates, Workflow automation, Group emailing, Custom fields |
| Professional | $49/mo | $50/mo | Revenue forecasting, Custom reporting, Team management, Multiple dashboards |
| Power | $64/mo | $60/mo | Project planning, Phone support, CRM permissions, Scalable permissions |
| Enterprise | $99/mo | $80/mo | All features, Enhanced security, Complete API access, Phone support priority |
| Custom Build by 86 SaaS | $15,000–$30,000 one-time | $0/seat | Unlimited users, full ownership, no recurring fees |
Migration Timeline
From Pipedrive to ownership — week by week
A structured migration plan to move off Pipedrive in 4-8 weeks with zero downtime.
Discovery & Audit
1 weekMap Pipedrive pipelines, custom fields, activities, and integrations. Identify automation rules and email templates.
Architecture & Design
1 weekDesign pipeline-centric CRM with visual deal tracking. Plan data model for contacts, deals, and activities.
Core Development
2-4 weeksBuild visual pipeline, deal management, email tracking, automated sequences, and reporting dashboards.
Data Migration & Testing
1 weekMigrate deals, contacts, activities, notes, and email history from Pipedrive. Verify pipeline stages match.
Deployment & Training
1 weekDeploy CRM, connect email and calendar integrations, train sales team on new pipeline views.
Total build time
4-8 weeks
Feature Comparison
What you keep, what you skip, and why
A transparent comparison of Pipedrive features vs. your custom-built alternative.
| Feature | Pipedrive | Custom Build | Notes |
|---|---|---|---|
| Visual Deal Pipeline | |||
| Contact & Organization Management | |||
| Email Tracking & Templates | |||
| Activity Tracking | |||
| Workflow Automation | |||
| Custom Reporting | |||
| Unlimited Users | No per-seat costs — add your entire team | ||
| Revenue Forecasting | |||
| Smart Docs (Document Tracking) | Intentionally omitted — use dedicated e-signature tools instead | ||
| Marketplace Integrations | Replaced by direct API integrations with your specific tools | ||
| Data Ownership | Your database, your servers, export anytime |
Your custom build focuses on the features your team actually uses — typically 15-20% of what Pipedrive offers — built exactly for your workflow.
How It Works
From Pipedrive to ownership in 4-8 weeks
Free Audit
We analyze your Pipedrive usage and identify exactly which features your team actually uses.
Scope & Build
We build your custom crm & sales tool with only the features you need. 4-8 weeks.
Deploy & Migrate
We deploy to your infrastructure, migrate your data from Pipedrive, and train your team.
You Own It
Full source code, documentation, and optional maintenance retainer. No vendor lock-in. Ever.